ONE@Work (formerly Even)


Rating: 4.8	Downloads: 1,000,000+
Category: Finance	Offer by: ONE Finance, Inc.

ONE@Work (formerly Even) is a cloud-based platform designed to streamline document management workflows for businesses. It excels at automating the tedious aspects of document creation, assembly, signing, and storage, allowing users to handle contracts, proposals, NDAs, and more efficiently. It’s primarily targeted at Small-to-Medium Businesses (SMBs) and professionals seeking to reduce paperwork, accelerate deal cycles, and improve collaboration.

The key value of ONE@Work (formerly Even) lies in its ability to drastically reduce time and potential errors associated with manual document handling. By centralizing workflows and enabling features like e-signatures and version control, it saves significant administrative overhead, enhances team productivity, and facilitates faster approvals within and outside the organization.

App Features

Automated Document Assembly: ONE@Work simplifies creating standard documents by allowing users to select templates and fill in fields dynamically. This feature saves immense time by automating repetitive data entry, especially beneficial when handling numerous similar contracts, reducing the chance for typos and ensuring consistency.
Robust Template Library & Builder: The platform provides a vast collection of customizable document templates across various use cases, including NDAs, leases, and invoices. Users can easily adapt these templates or build their own from scratch, significantly accelerating the document creation process for recurring needs.
Seamless Collaboration Tools: ONE@Work includes features for real-time commenting and markup directly on documents, along with integrated chat capabilities for team discussions. This facilitates smoother reviews and feedback loops among colleagues, ensuring everyone stays aligned without switching between different platforms.
Intuitive Workflow & Approval Management: Users can easily assign tasks, set deadlines, and manage approval cycles directly within the ONE@Work interface, routing documents through necessary checkpoints automatically. This ensures processes stay on track and communication regarding pending actions is minimized, enhancing overall operational efficiency.
Secure Document Storage & Retrieval: All documents created and processed are automatically stored in a centralized, searchable repository accessible to authorized team members, with robust security protocols and version history tracking. This makes finding specific files quick and ensures document integrity over time.
API Integration Capabilities: For advanced users and seamless integration with existing systems, ONE@Work offers API access, allowing data synchronization with CRM, accounting, or project management software, thereby extending its functionality beyond native features.

Pros & Cons

Pros:

Time Efficiency
Cost Savings Potential
Enhanced Security Features
Improved Collaboration Experience

Cons:

Initial Setup and Template Creation Requires Effort
Limited Customization for Unique Document Types
Potential Hidden Costs Depending on Usage
Learning Curve for Complex Features

Similar Apps

App Name	Highlights
LegalFlow Solutions	This application is known for its extensive library of AI-generated legal templates and strong focus on compliance features for SMB legal teams, often compared to the template robustness of ONE@Work.
SwiftDoc Pro	Designed with a mobile-first approach, SwiftDoc excels at creating and e-signing documents on-the-go, emphasizing quick turnaround times and mobile usability, unlike ONE@Work.
DocuSign	An industry leader offering comprehensive e-signature capabilities and integrations with hundreds of enterprise-level software solutions beyond the core features of the free version available in ONE@Work.

Frequently Asked Questions

Q: How long does it typically take to set up my ONE@Work account and start using templates?

A: Setting up your basic ONE@Work account is generally very quick, often taking just minutes. However, building a truly useful library of your own customized templates can take several hours or days, depending on how many standard documents you frequently create.

Q: Can ONE@Work integrate with my existing bookkeeping software, like QuickBooks or Xero?

A: Yes, ONE@Work supports API integrations, which often includes popular accounting packages like QuickBooks. However, the level of integration depth and the specific data sync capabilities may vary; it’s best to check the specific integration details for your accounting software.

Q: Is there a difference between the free tier and paid plans in ONE@Work? What features unlock?

A: The free tier usually allows you to create and sign a limited number of documents per month with basic features. Paid plans unlock advanced capabilities like unlimited document creation, enhanced template libraries, deeper API functionalities, more user accounts, and additional storage capacity.

Q: Can multiple team members work on the same document simultaneously in ONE@Work?

A: Yes, ONE@Work includes real-time collaboration features. Multiple authorized team members with appropriate permissions can view, comment on, or mark up the same document concurrently, significantly speeding up review cycles and improving communication.

Q: How secure is the e-signature process in ONE@Work?

A: The e-signature process in ONE@Work is designed to be highly secure, incorporating features like identity verification, encrypted document transmission, audit trails for all actions, and compliance with regulations (like ESIGN in the US). This ensures the authenticity and legal validity of electronically signed agreements.